Club Coordinator Resources and Management Tools

Club Coordinator Resources and Management Tools

  • Target Audience
  • Adult
Image Source: Wikimedia

We have collected some of our handiest references and tools here to aide NSN Coordinators in their outreach and organization efforts. Thank you for everything you do! We hope these resources make your work a little bit easier. If you have suggestions for any additions to this page, please let use know at  nightskyinfo@astrosociety.org

Video Series for Astronomy Outreach And Club Management
We have recently re-organized two video series that may be of interest to club officers and outreach enthusiasts alike: Sharing the Universe and Growing Your Astronomy Club. The Sharing the Universe series focuses on best practices for public astronomy outreach, and the Growing Your Astronomy Club series features techniques used by clubs nationwide to help grow your membership and encourage participation in club activities.

Night Sky Network Club Management  
You can find the latest copy of our club coordinator manual below, along with links to other useful resources for club management, such as award certificates, photo releases, logos and banners, and (off-site) links to suggestions for club by-laws  and insurance from the Astronomical League for star parties and other club events.

Website Tips: Andee's Corner
Andee Sherwood, NSN Guru and coordinator for the Los Angeles Astronomical Society,  has created many handy guides for NSN club coordinators to help them use the website's tools to manage their club information, roster, messaging, and events.

How to Maintain Your Club's NSN Homepage
Your club's homepage on the Night Sky Network introduces the public to your club. Keeping your contact information up to date is important for receiving requests for outreach events and allows you to receive inquiries about your club from those who may wish to join your group.

NSN Calendar Tip: Schedule Upcoming and Recurring Events 
Add events your club's NSN calendar in advance to stay organized, promote your club's activities, and make event reporting a snap

Reporting Your Club's Events with the NSN Event Log System
Reporting on your club's outreach events is key to maintaining membership in the NASA Night Sky Network.The NSN website's tools give clubs the ability to report on these events to NASA via the event log system.


What Toolkits are Available to NSN Clubs?
This article lists all of the toolkits that are currently available to member clubs that regularly report on their outreach events.These kits are automatically shipped out to every quarter to qualified clubs.

Keep Your Club Active and Qualified for NSN Toolkits & Resources
Wondering how your club can keep their "Active" status to qualify for quarterly outreach toolkits, award pins, prizes, and  handouts from NASA and the NSN? These short tips will help to remind you to log your clubs events after they happen - and ensure you log any resources you used during your outreach, too.

Offline Event Reporting Form
NSN member Jerelyn Ramirez created a printable log form, downloadable here or below. This form can be used by members to log their events when away from the computer (or who do not have coordinator access to the site), and can then be turned in to their club outreach coordinators to use when entering the formal event logs into the NSN's event logging system. Please note all event logs must still be entered into the NSN website!

Partnering with Clubs
Some of  potential partners in your communities may wonder how to best partner with your club or other astronomers. We have a PDF you can share to help them in partnering with your club for outreach.

Last Updated: December 2018
 

Activity Key

Daytime Event
Daytime Event
Nighttime Event
Nighttime Event
Inside Venue
Inside Venue
Outside Venue
Outside Venue
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Target Audience