Resources for Holding Virtual Events

Resources for Holding Virtual Events

  • Daytime Event
  • Nighttime Event
  • Inside Venue
  • Outside Venue
  • Target Audience
  • Adult
If your club is switching from in-person to virtual events, there are a few things to consider. There are many similarities, some important differences, and even some advantages! 

If you are holding events in-person, there is also a flyer to post about safe outreach practices below! 

If you are holding a virtual event, the following resources should get you started. 

Use this simple handout to
1) Find a team
2) Capture the event
3) Share it with the world (or a small group). 

For Virtual Stargazing Events:
  1. In addition to the considerations above, if it’s a stargazing event, you’ll need a way to share your view through your scope. This may involve connecting a CCD or other eyepiece camera to a computer or phone. Your telescope’s user manual as well as YouTube videos can help you with this. Many astronomers like to use SharpCap for these views, and there are a few other software options for "live imaging" from your eyepiece. Ask fellow amateurs what they have used, check out some trials downloads, and see what works best for you. "
  2. Another option is to use planetarium or software such as Stellarium, Distant Suns, or Starry Night to mimic a night sky. You can also use space visualization software to take up-close 3D tours of distant objects, like NASA’s Eyes, AMNH’s Open Space,  They also give you an excellent backup in case of clouds. 
  3. If you have limited cell signal or very slow WiFi, use still pictures of the sky instead of video or moving images to save on bandwidth.

Now that you have the basics, make your virtual events more engaging with these tips:
Much thanks to all of our partners at NASA for creating such helpful resources! Feel free to reach out with questions or suggestions:

Take a look at some great virtual events hosted by our partners.

Live Stargazing:
Nationwide Star Party with Fred Lawrence Whipple Observatory
Live Deep Sky Tours with the McDonald Observatory

Planetarium Show/Virtual Planetarium:
The Sky Tonight with Rochester Museum and Science Center

Meetings. Presentations, and Panels:
Eastbay Astronomical Society, Chabot's Role in the Apollo 13 Rescue
Oklahoma City Astronomy Club, May Club Meeting & Presentation
Houston Astronomical Society, Astronomy Travels  - Novice Members, club meeting
All Space Considered, with folks from the Griffith Observatory

Workshop, Light Pollution and Health with the Astronomy Club of Asheville
Virtual Moon Exploration Activity combines art and science with the Tucson Amateur Astronomy Association

Demos/Activities within presentations:
Telescope Tips, Memphis Astronomical Society
Where Do Stars Go In the Day?

Safe In-Person Event Flyer
If you are offering in-person events, you can still protect yourself and others. Use this Safe Event Flyer to let visitors know what to expect. Fill in the top bullets with specific needs via Adobe Reader or write these in. 

Last updated Aug 11, 2020


Activity Key

Daytime Event
Daytime Event
Nighttime Event
Nighttime Event
Inside Venue
Inside Venue
Outside Venue
Outside Venue
Target Audience